Guest Card Policy

Forest Highlands Golf Club 2425 William Palmer, Flagstaff, AZ 86005 GUEST CARD POLICY

FOR MORE INFORMATION CONTACT THE ADMINISTRATIVE OFFICE May 1 - October 31 Monday -Saturday, 9:00am - 5:00pm November 1 - April 30 Monday - Friday, 9:00am - 5:00pm

UPDATED: 090118

Phone: (928) 525-9014 — Fax: (928) 525-1369 — Email: pass@fhgc.com

Guest Card Pol icy

GLOSSARY : Members

Types of Guest Cards • Immediate Family Guest Card • House Guest Card Who needs a Guest Card? • If your guest(s) are planning to use the Forest Highlands facilities unaccompanied they need a guest card. • The guest(s) must have a valid guest card on their person at all times. Which Guest Card to apply for • See definitions under glossary • If you are still uncertain which card to apply for, run through the questionnaire on the next page. Guest Rules ( Without a Guest Card) These applies to both House Guests and Immediate Family Guest • May play golf in accordance with Section 5.2 of the Forest Highlands Rules, Information & Fees. • Must be accompanied by a Member in all Common Area Facilities without restriction except; - May NOT be accompanied by Members who are under 12 y/o for Golf, Golf Practice Areas, or Fitness Center. Rules • Violations to any Forest Highlands Rules by Guests or violations of this policy will be subject to the fines as outlined in section 7.8 of the Forest Highlands Rules, Information & Fees. • While not the intention of the Club at any time, the Club reserves the right to limit access to any facility to guests without notice in order to accommodate Members. Weekend Access Guest card requests and photos MUST be submitted to the Administration Office during normal business hours: May 1 - October 31: Monday - Saturday 9:00am - 5:00pm November 1 - April 30: Monday - Friday 9:00am - 5:00pm Persons renting or leasing a home in Forest Highlands are not entitled to unaccompanied guest cards.

The Primary Designated Member, their Spouse/Domestic Partner, Child or Grandchild under the age of 25, per section 3.2.3 of the CC&R’s. As per that same section the Board of Directors may approve other such persons from time to time. In Section 5.16 of the Rules, Information and fees: “Members’ grandchildren under 25 years of age may use the golf course and Clubhouse Facilities (as long as they are included on the Membership account. Contact Administration to add Grandchildren. Immediate Family Guests Children & Grandchildren of Members aged 25 to 34, and spouses of Children & Grandchildren aged 25 to 34 House Guests All individuals who are not currently renting a home, that a member would like to authorize for unaccompanied facilities access. Unaccompanied NOT in the physical presence of Fitness Center, Snackbars, Parks, Recreation Programs, Recreation Center, Locker Rooms, Pools, Tennis Facility, Tennis Programs, Dining and all other Common areas. a member. Facilities

Do you need a card? Let the diagram help you determine whether you need a card or not.

Start here

Is your guest renting a home?

Renters are not permitted to have a guest card

NO

YES

Will a member accompany your guest at all times? i.e. at Fitness Center, Snackbars, Parks, Recreation Programs, Recreation Center, Locker Rooms, Pools, Tennis Facility, Tennis Programs, Dining etc.

NO

YES

I’m not sure how to assist you, you might be inviting an alien to FH,

Is the card for a child/grandchild?

if that’s the case they are not allowed on premises.

NO

YES

NO

Is the Guest Card for brother/sister/ relative, family member, or friend?

YES

Choose 1

they are between the ages of 25 and 34

they are under the age of 25

they are over the age of 35

They can be added to you account and have Member Privileges. Contact Admin.

You need an Immediate Family Guest Card (may accompany ONE additional guest)

You need a House Guest Card for each guest over the age of 12.

You do not need a card. Enjoy you time with your guest(s)

Guests will receive a copy of the rules with their cards There are terms and conditions that apply. Please see the NEXT to pages for details.

House Guest Privileges ( With a Card):

House Guest(s): • May be unaccompanied in Common Area Facilities except for Golf Practice Areas. • May play golf in accordance with Section 5.2 of the Forest Highlands Rules, Information & Fees. • Must have a House Guest Card in possession at all times, and provide to any staff member upon request, for each person (over the age of 12) while using any facility unaccompanied by a Member, • May NOT - accompany additional guests, other than minor children ages 12 and under. - have dining reservations between Memorial Day & Labor Day (walk - in dining ONLY). - use dining rooms (excluding bar areas) from Memorial Day to Labor Day during the hours of 5:00pm - 8:00pm on Thursday, Friday or Saturday evenings. - attend Friday night Cooldown Party unless accompanied by a Member. House Guest Card Cost (*per person) and other Fees: Day Guest Card (per day, up to 6 days) One Week (up to 7 consecutive days) Two Week (8 -14 consecutive days) $15 per day* $100 per card* $200 per card Once issued, fees for Guest Cards are non-refundable or reissued, regardless of whether the card(s) are used or not. • Additional Guest Fees are applicable for use of the Fitness Center, Tennis Facility, Pools and any Recreation or other Programs that guests participate in. See page 44 of the Forest Highlands Rules, Information and Fees. • All charges MUST be placed on the member account. No credit cards accepted from unaccompanied guests. Credit Program The Guest Credit Program was set up by the Board of Directors in order to limit overall use, of unaccompanied guests. The Guest Credit Program is available for Forest Highlands Members to authorize unaccompanied “House Guests” to use the Forest Highlands Common Area Facilities. Each Designated Member will be issued 90 Guest Credits to be used for “House Guests” between May 1 - October 31 in conjunction with the purchase of a House Guest Card. • No guest credits will be required between November 1 & April 30, but the purchase of a guest card is still required. • Guest Credits are non-transferable and may not be bartered or sold in any way.

• Guest Credits do not carry over year to year. • Credits for Guest Cards are non-refundable.

Guest Credit Usage will be calculated as follows: 1 credit per person (12+ years), per day.

Immediate Family Guest Privileges ( With a Card):

Family Guest(s): • May be unaccompanied in Common Area Facilities except for Golf Practice Areas. • May Accompany (1) additional *(spouse, friend, girl/boy friend, etc.) guest in the Common Area Facilities (this guest does not need card) • May play golf in accordance with Section 5.2 of the Forest Highlands Rules, Information & Fees. • Must have a Family Guest Card in their possession and provide to any staff member upon request. • May NOT - Accompany more than one additional guest in the Common Area Facilities without a Member. - have dining reservations between Memorial Day & Labor Day (walk - in dining ONLY). Immediate Family Guest Card Cost (*per person) and other Fees: One Week (up to 7 consecutive days) One Month (30/31 consecutive days) One Year (one time per 12 months) $25 per week* $100 per card* $300 per card* Once issued, fees for Immediate Family Guest Cards are non-refundable, regardless of whether the card(s) are used or not. • Additional Guest Fees are applicable for use of the Fitness Center, Tennis Facility, Pools and any Recreation or other Programs that guests participate in. See page 44 of the Forest Highlands Rules, Information and Fees. • All charges MUST be placed on the member account. No credit cards accepted from unaccompanied guests.

IMPORTANT: Y o u or your guest must submit a picture of each person who will be receiving a guest pass. Drivers license pictures are typically too poor quality for the passes please send a “headshot” or “selfie”. guests will be in the system as authorized for the dates that were requested. Please allow at least 48 hours notice for cards to be completed. Cards can be picked up at Security (front gate). Once the electronic photo and form are received, your

Instructions to apply for Guest Cards 1. Log on to the members.fhgc.com website.

2. Under the HOA drop down menu heading click Guest Cards 3. Choose the appropriate form for your guests: Immediate Family Guest Form or House Guest Form, and click to open the details. 4. Fill out the online form completely, upload photo(s) of each person to receive a Guest Card and click Submit . 5. You will receive a confirmation email once you successfully submit the form. If you do not receive your confirmation email within 2 hours please contact the Administration Office Call 928-525-9014 or email pass@fhgc.com.

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