PUBLIC WORKS
TIMELINE January 23, 2023- Board of Directors Meeting
Approval given for GM/COO to sign the contract with Western Technologies for preliminary geotechnical engineering services for freshwater and wastewater storage tank projects at a cost of $4,900. April 25, 2023- Board of Directors Meeting Discussion on pending utility infrastructure projects (freshwater and influent tanks) and the need for civil engineering work before finalizing cost estimates. These projects to be included in the upcoming Five-Year Projection. May 18, 2023- Utilities/Public Works Committee Meeting Western Tech has completed drilling, awaiting a final soil report for tank construction. Preliminary Engineering Report (PER) and environmental impact study required before construction. June 15, 2023- Utilities/Public Works Committee Meeting Still awaiting the geological survey. Project timeline discussed, with dirt work potentially starting in October. Review of bids and verification of water and gas lines. July 20, 2023- Utilities/Public Works Committee Meeting Discussed and favored Pacific Tank proposal. Proposed site survey and site plan to ease cost estimation.Approval of $120,000 for site survey, site plan, and earthwork foundation for freshwater tank. Approval to go forward with Pacific Tank as the tank contractor. July 24, 2023- Board of Directors Meeting Authorization for $120,000 expenditure for site survey, site plan, and earthwork foundation for the freshwater tank. August 17, 2023- Utilities/Public Works Committee Meeting Received site survey information. Approval of SWI Agreement and budget ceiling for site work. Expectation to start moving dirt this year, with potential increased costs due to the high rock content. Estimated project cost initially $5.6 million. Dilligence by Lindsey Church and Kurt Martin has reduced this to under $2.3 million. August 28, 2023- Board of Directors Meeting Reviewed and discussed project cost breakdown. Proposal from Pacific Tank for the freshwater and wastewater storage tanks approved for a combined cost of $1,154,000. Final component details pending review. October 2, 2023- Utilities/Public Works Committee Meeting Reviewed project budget sheets. Discussed the need for a down payment to start the tank building process. Recommendation to Board for $400,000 advance in 2023 for tank down payment and site work by Wespac. Request for $247,000 to initiate work by Wespac. Contingency funds recommended at $100,000 for 2024 budget. October 6, 2023- FINANCE Committee Meeting Finance Committee recommends approval of tank acquisition and installation projects including $400,000 advance for down payment and site preparation to Board of Directors. Board of Directors unanimous approval received.
UTILITY INFRASTRUCTURE IMPROVEMENT PROJECT
PURPOSE OF THE PROJECT To support and enhance the infrastructure by adding (1) 500,000 gallon freshwater storage tank and (1) 300,000 gallon influent storage. • With two tanks, our potable water and waste water systems will have increased redundancy and capacity. The influent tank is needed to keep up with the increased waste from additional houses being built in FHGC. • The fire risk has increased over the years. A second tank will provide additional redundancy for our fire hydrants improving the safety of the homes. COST - $2.3 Million In 2021 we received an initial estimation of $13 million from Daniel B. Stephens & Associates - since then, the FHGC Ulitilites Department has completed some items at a much lower cost. The secondary estimate from consultants was $5.6 million. It is now anticipated that the total cost of the project will come in just under $2.3 million In our three-year projection, we approved increasing the Reserve Fund budget by $400,000 a year, starting in 2024, to begin a multi-year replacement process of the underground utility infrastructure consisting of the sewer and fresh water pipes, and associated components. ESTIMATED COMPLETION DATE Site preparation begins Fall 2023 with tank construction beginning Spring 2024, weather permitting. Completion is estimated for early Summer 2024 to provide for the least amount of disturbance to the 2024 golf season. PROJECT APPROVAL PROCESS This project was recommended by the Utilities/ Public Works Committee and the Finance Committee and approved by the Board.
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